How to upload video for presenters

Go to and register with your email address. Please note that it’s important to register with the same email address as the address from which you are receiving this email to.

Once you have accessed the platform, enter the conference code aepc2021 and click the button “Request to join”.

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You will land on the Welcome page of AEPC 2021. Please note that this is under construction and you are given early bird access in order to upload your presentation.

Locate your name on the upper right corner and click on it, continue by clicking on the menu item “My profile”.

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You have now reached your Profile where you will see all presentations or events that you have an active role in.

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When you click on the name of an event you will be brought to the “session page” in which your presentation is scheduled.

Below your presentation you will see an infobox with a link to upload a video.

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Click on the icon and select the video you wish to upload.
Please note that the video needs to be in MP4-format and not bigger than 500mb.

The video will be compressed and uploaded to a third-party service (Vimeo) that will host the video.

The video will be private and not publicly available.

The video will not be available in the event list until this process is complete.

When this has happened, you will be notified by email.

The menu bar will close automatically once the upload is finished and you will see a success message in the lower-left corner.

Depending on the file size and your internet connection this may take several minutes.

You will receive an email once the video has been processed and uploaded to the virtual platform. You will now be able to see the video from your presentation.


(for practical questions about your registration)

(for questions about abstract submission)

Important dates


February 22, 2021
Extended Abstract Submission Deadline

March 8, 2021
All Acceptance Communications

May 17, 2021
Preliminary Paper, Special Session and Panel Summary Papers, and Workshop Outlines, Submission Deadline​

June 7, 2021
Review deadline

June 14, 2021
Notification of Paper Revision Requirements and Final SSPCW Acceptance Communication

June 28, 2021
Revised Paper Submission (major revisions)

July 12, 2021
Review Revisions Completed

July 19, 2021
Peer Review Final Acceptance Communication

July 26, 2021
Final Camera-Ready Paper Submission & Copyright Deadline

September 20, 2021
Early Conference Registration Deadline

October 13-16, 2021