Pre-Conference Workshop Guidelines
Pre-Conference Workshops can provide participants with an opportunity to extend their knowledge and strengthen their skills in the area addressed by the workshops. These sessions provide additional time for interaction with participants since they are allotted three-hour time slots during the workshop day scheduled outside the regular conference blocking. Pre-conference Workshops should provide a collaborative, active learning environment for the attendees. Attendees should leave with skills, knowledge, or materials that they can use in their own teaching practice or scholarship of learning and teaching.
To be approved to offer a pre-conference workshop, facilitators/authors will need to 1) submit a special pre-conference workshop proposal abstract (800-1000 words) electronically via the conference submission website and 2) if the abstract is approved, submit a detailed outline of the workshop (~4 pages) that provides sufficient detail to give attendees a sense of what to expect during the session and motivate them to attend.
The initially submitted proposal abstract for a pre-conference workshop will be reviewed to determine if it is an appropriate fit for the FIE conference. If the proposal passes the first review, the facilitators/authors will be invited to submit a workshop outline draft that conforms to the required IEEE format for the conference. This full paper will undergo a more thorough, second round of peer review. Following the second round of peer-review, facilitators/authors will be notified of acceptance/rejection and any final requested edits prior to final paper submission. Please see the conference website for a list of relevant deadlines.
Both the pre-conference workshop proposals abstracts (800-1000 words) and the detailed outline (~4 pages) must include each of the following elements. An approximate word count for each section of a proposal abstract is provided and can be scaled for the detailed outline, if accepted.
- the contact information (name, affiliation, and email) for each anticipated facilitator or presenter in the workshop
- goal(s) of the Pre-Conference Workshop and how these goals align with the goals of FIE
- a description of topics/subjects/content of the workshop situated in the context of relevant literature (approximately 200-300 words)
- an explanation of the qualifications of each presenter to leading the workshop (approximately 100-200 words)
- an explanation of the interaction expected during the session and a session agenda that includes details and approximate time allotted for each activity, up to three hours total (approximately 150 words)
- a description of the anticipated audience and the maximum number of people you would prefer to participate (approximately 100 words)
- a description of the take-away skill, knowledge or material that attendees will acquire (approximately 100-200 words)
- Any special requirements for electricity, audio-visual equipment, or materials.
- Any additional anticipated fee for attendees to cover materials and supplies. The FIE committee may impose additional fees to cover facility expenses.
- Pre-conference Workshop presenters will submit an outline and supporting documentation for the workshop, rather than a formal paper.
- Pre-conference Workshops detailed outlines will be peer-reviewed by at least three reviewers.
- Pre-conference Workshops detailed outlines should adhere to the required IEEE formatfor the conference. Templates are available on the conference website.
- Additionally, because workshops are partly evaluated based on the expertise of the facilitators, the submissions should be prepared for single-blind review (i.e., the authors and affiliations should be identified).
- Pre-conference Workshop presenters must register for and attend the conference.
- Pre-conference Workshop attendees must pre-register for workshops. You may charge an additional fee to cover workshop materials.
- FIE Workshops are no cost to FIE registrants, but they are required to register to help obtain a headcount estimate.
- FIE Workshops are $50 for non-FIE registrants (i.e., someone that does not want to attend the conference, but wants to participate in a workshop). If an organization wants to offer a workshop at FIE that is free to all attendees, both FIE registrants and non-FIE registrants, then that organization/entity must pay $800.
February 22, 2021
Extended Abstract Submission Deadline
March 8, 2021
All Acceptance Communications
May 3, 2021
Preliminary Paper, Special Session and Panel Summary Papers, and Workshop Outlines, Submission Deadline
May 17, 2021
May 24, 2021
Notification of Paper Revision Requirements and Final SSPCW Acceptance Communication
June 7, 2021
Revised Paper Submission (major revisions)
June 21, 2021
Review Revisions Completed
June 28, 2021
Peer Review Final Acceptance Communication
July 5, 2021
Final Camera-Ready Paper Submission & Copyright Deadline
September 20, 2021
Early Conference Registration Deadline
October 13-16, 2021